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Tallahassee ParrotHead Club Meeting Minutes December 14, 2011 Captain Scott, First Mate Leslie, Purser Susan, Scribe Ron, Members at Large Penny and Sherry, Kenny Ayers and Jolie LaTourelle-Jones Previous Minutes Susan motioned to approve the previous minutes in their current format; Leslie seconded the motion. The motion carried unanimously by all Board members present. Financial Report Susan said the financial statements were not ready for this meeting and would be emailed to the Board members. Susan suggested that the balance of the bank funds will be moved into the Domino College Fund for the next fiscal year (2012). Sherry suggested that before we move the funds that the Club purchase Christmas lights now while they are sale. Sherry explained that many of the lights used on the float belonged to her and some of the lights were damaged. Susan motioned that Sherry and/or Penny purchase decorations to replace Sherry’s damaged property and that the Club purchase decorations for next year’s float; Leslie seconded the motion. The motion carried unanimously by all Board members present. 1st Wednesday Socials Scott said he was informed that Chez Pierre (the location where the Club currently holds the 1st Wednesday socials) is going out of business; Scott suggested holding the 1st and 3rd Wednesday socials at Corner Pocket Bar & Grill until another suitable place can be determined. Susan suggested Miller’s Ale House; Sherry said Miller’s will not reserve seating for any groups so this may not be practical. Leslie suggested Cody’s Original Roadhouse. Kenny suggested Po-Boys in Killearn. Penny stated that if the Club uses another place to first ask if the establishment would pay $75 toward the musician because the current amount of $50 is insufficient. Scott motioned for the Club to ask any new establishment to pay $75 toward the musician; Susan seconded the motion. The motion carried unanimously by all Board members present. Phrenzy Susan asked the Club to consider moving the date of the Phrenzy so as to increase participation; Susan said the Club should investigate dates that do not compete with other charitable events and social gatherings. Susan suggested the 1st week of August or late July. Penny said she will contact The Moon and musicians in order to discuss their future availabilities. Sherry asked if the Club had considered other venues (besides The Moon). Penny said all known venues (like The American Legion Hall) cannot accommodate the Phrenzy. Scott said he is planning to discuss the Phrenzy in more detail at the next Board meeting in January. Springtime Parade Scott asked the group if the Club would be interested in participating in the March 2012 springtime parade. All present said yes. Kenny said he has a vehicle to pull the float and has the required insurance coverage. Leslie motioned that the Club participate in the parade; Susan seconded the motion. The motion carried unanimously by all Board members present. PHiP Report Scott said he is working on the 2011 annual report for PHiP; Scott said Karen James has been documenting the membership spreadsheet throughout the year and will provide for the report. It was discussed that the 50/50 drawing for January will be The Leon County Humane Society and The American Heart Association for February. Sherry motioned that the Club donate the January 50/50 funds to The Leon County Humane Society and the February funds to The American Heart Association; Leslie seconded the motion. The motion carried unanimously by all Board members present. New Business A) It was suggested that the Club use some of the reserve funds (funds that will be carried over to the 2012 fiscal year) to hold an event for Bond Elementary. Susan said the Club could provide up to $300 in funds, inclusive of what is collected in donations. Kenny said he would look into getting pizzas donated for this event. Susan motioned that the Club donate $300 to this event; Penny seconded the motion. The motion carried unanimously by all Board members present. B) Scott said 2012 is the Club’s 16th year of existence and suggested the Club celebrate by holding a “sweet sixteen” party, possibly at a local hotel. Penny suggested using The American Legion Hall. C) Penny said she will look into getting two all-purpose signs for the Club to be used for everyday events; the signs could use the real estate style (two-way signs that stick out of the ground). It was mentioned that the signs could mimic the white, oval-shaped TPHC bumper stickers used in the past. Penny will present her findings to the Board at a later time. D) Scott asked Ron if he would consider maintaining the Club’s website, even though this duty falls under the heading of Scribe (Ron will not be Club Scribe in 2012). Ron said yes. E) Penny suggested that the Club send out email announcement when members participate in events, like golf tournaments; Penny said this is a great way to acknowledge our members’ duties and activities. The meeting adjourned.
Tallahassee ParrotHead Club (TPHC) Other Club members present: none
Previous Meeting Minutes The previous meeting minutes were reviewed by the Board members present as previously presented in email. Scott motioned to approve the minutes; Penny seconded the motion. The motion carried by all present Board members and Susan via phone. Purser Report Financials were not available. Susan will present the financials to the Board at a later date. TPHC Elections It was discussed that Judy Miler will head up the election committee again for 2012 as she did for the 2011 election. Scott motioned to carry this proposal; Sherry seconded the motion. The motion carried by all present Board members and Susan via phone. TPHC Website Communication Ron the Scribe recommended that the By-Laws and current financial be reported on the website once they have been updated and are ready for publication. Other Business Scott mentioned he was considering a party at his house on October 15. This would a party to benefit members, a “thank you for being a member” type of party. No charitable donations would be solicited at this party. Penny motioned to hold the 5th Wednesday in November (11/30) at Milano’s Pizzeria. Scott added to this motion to hold a food drive on the 5th Wednesday for Second Harvest. Scott motioned to carry to proposals and Lipika seconded the motion. The motion carried by all present Board members and Susan via phone. Penny motioned to move donations for Big Brothers Big Sisters to November so the Club can earmark October donations for to 8th Hill Clubhouse work group, upon Denise Barber’s request. Penny motioned to carry to proposals and Sherry seconded the motion. The motion carried by all present Board members and Susan via phone. Penny mentioned that October 7-9 is the Franklin County Oyster Spat on St. George Island. The group discussed TPHC’s continued interest in supporting Bond Elementary in December. Penny motioned to carry to proposals and Lipika seconded the motion. The motion carried by all present Board members and Susan via phone. It was discussed that Sherry and Ron will be chair/co-chair for this year’s holiday parade. Lipika motioned to adjourn the meeting Scott seconded the motion. The motion carried by all present Board members and Susan via phone. With no further business, the meeting adjourned at 6:55 PM.
Respectfully submitted, Ron Crolla Scribe |